Questions and answers are available for the Requests for Proposal under the Aged Care Workforce Reform Project in two forms; general questions are answered immediately below, whilst individual RFP questions are located in separate pages, available by following the links further down this page.
HWA is providing a template project schedule chart as referred to under Schedule 3 , clause 10 - Project schedule.
Note: the spread sheet is currently in protect mode to preserve current formulas in the shaded fields. To enable editing of the blue zones of the spreadsheet it needs to be unprotected. To unprotect go to Review and click the Unprotect sheet icon.
There is an error in the wording of Schedule 5 - Capacity in all four RFPs 002,003,004,005.
The following wording in clause 2 reads 'please comment if your response is “no”' is an error.
This is has been corrected to 'please comment if your response is "yes"'.
HWA offers apologies for any inconvenience this may have caused.
You are referred to B.2.1 Schedule 6 and the table, which you are asked to complete as part of your proposal:
The required information is in relation to salaries and wages; good and services; administration; partnering costs for the requested funding from HWA ; as per B.2.1 Core Funding (aa) HWA will provide up to a maximum of $250,000.
The co-contribution from the organisation (over and above that requested from HWA) is also requested.
Thus whilst the total expenditure for the project may be more than $250,000 (in recognition of your co-contribution), it should identify all items that need to be funded.
The intent of this clause is to recognise the value of innovative approaches.
A proposal must be provided, which is compliant in every respect and addresses the RFP requirements (nature of the organisation, theme, scope of evidence to be implemented etc).
However, this provides for the ability to submit an additional and separate proposal, which will be addressed on its own merits, but may complement or add an alternative to the main proposal.
The proposer is referred to the key requirements in A2 and 3 c of the RFP.
HWA refers you to the general and specific requirements of this project under A2 and Ba), (b), and (c) ; the latter section in particular describes a range of evidence based changes, which HWA is seeking to test for implementation and adoption on a large scale. The flow on effects of any workforce change should be captured to provide the paradigm change sought.
(NB there was an erratum for this RFP3 notified under section 4 a (i) which removes the words RACF workforce coordination model).
Note to respondents: Proof of incorporation is a requirement for an organisation to be eligible to receive funding.
Schedule 3 requests information on the type of organisation the respondent is; Incorporation is only one of several options and proof of incorporation is requested in that case.
For a government organisation your organisation type is OTHER (and the incorporation issue is irrelevant) whether you have an ABN or function under the respective Department of Health/ Department of Health Services ABN.
A letter of intent or memorandum of understanding signed by the proposed partnership members showing their agreement to enter into a partnership or consortium must be attached to the proposal.
The intention of this section under Schedule 3 Respondent Proposal – Head Organisation - is that you would describe where relevant the type of partnering arrangement you propose or already have.
A range of descriptions have been provided in recognition of the variety of arrangements currently existing or possible; for example a partnership connotes a legal arrangement; a consortium may be an informal partnering arrangement supported by a MoU or MoA.
HWA is not prescribing a preferred format, but has described what the requirements are in order to be able to deliver sufficient information to describe the productivity shift and outcomes in relation to section 4 (d).
Guiding statements have been provided under Schedule 3 (10) Project Performance Reporting and any format developed should be able to respond to these.
Clause 13.1 (b) 4 of the RFP states that the Proposal must not exceed 10 pages (excluding information required to be submitted in templates attached to this RFP)
This is in recognition of the need to reduce onerous documentation for busy organisations but provides HWA with sufficient information to evaluate the RFP.
HWA’s limit of ‘10 pages’ refers only to the discretionary items, where up to 250 words is not stipulated in the templates in either:
There are two areas where this applies:
The RFPs have deliberately emphasised the importance of connectivity as part of this reform and have identified that partnering arrangements for this reason would be viewed as desirable. The partnering arrangement will therefore be dependent on the aims and setting
Yes. However the RFP has purposely stated that proposals from partnering organisations will be looked upon favourably.
This approach will facilitate the system changes required for an integrated and more productive workforce model across boundaries.
The four RFPs deliberately require a competency based approach to the redesign of all workforce involved in one of these four areas; as opposed to traditional allocation of roles to disciplines.
This will support a more flexible approach to balancing the workforce across professions, generalist and support workers to broaden the base of workforce and service supply.
Evidence of workforce redesign also underscores the need to capture productivity across all members of the team involved to gain maximum return on reform investment.
The value proposition is that if we change x then there will be a flow on effect to y – and any currently fixed workforce funding arrangements should also be considered in the mix to capture potential benefits of the proposed change.
This also underpins the reason why HWA are seeking submissions from partnering services and organisations to reach sustainable change agreements.
It is anticipated that proposing organisations may already have an established relationship with a number of services across organisational and sectoral boundaries. This may be formal or informal.
For those not in this situation the proposal should establish how and when it will develop the arrangement, as per schedule 3.9 in the RFP.
The Information sessions for registered participants, shortly to be announced, will provide a synthesis of the evidence.
Some reports are in draft status and will be supplied on request.
The key purpose of this funding round is to implement the evidence of what works in aged care workforce reform, with a view to supporting future large scale national adoption of the reform.
Thus the proposing organisation must be in a position to actively deliver and support implementation of the package of change outlined in the RFP for that theme.
HWA is deliberately seeking proposals from organisations which will use a partnering arrangement with other services to deliver their proposal. This reflects the reform requirements around connectivity and integration across boundaries (professional, organisational, sectoral, geographical) to deliver improved productivity and health outcomes.
Potential proposers are referred to the Standard HWA Funding Agreement available on the webpage.
The Intellectual property ensuing from this work is vested in HWA.
Dissemination of evidence is a key aim of the HWA work and HWA approval to publish findings will be negotiated on a case by case basis, ensuring the veracity of the reporting and the appropriate acknowledgements.
Clause 15 and 16 outlines the licensing and sub licensing arrangements to ensure that the Australian community may enjoy the full benefits of any findings.
HWA will fund successful organisations to project and change manage the implementation of the comprehensive package of evidence based workforce reform scoped in the RFP. It is also intended that managing the partnering arrangement is part of this process and driving leadership capacity for change internally and knowledge management together with the other successful projects in that RFP theme.
Yes this will be canvassed in the information sessions for registered parties.
The dates will be announced on the website for the January sessions as soon as possible. There may be other information sessions organised in February.